7 Essential Tips to Organise a Spectacular Corporate Spring Event

Shutterstock 2122294310Spring is known as a time of wonder and excitement.

The cold winters are becoming a distant memory as the sun gets higher in the sky, the birds start singing, the flowers blossom, and we all start to feel a bit brighter and lighter.
There are few better ways to celebrate this beautiful new season and herald in the new year than hosting a corporate spring event.
Whether you’re getting your staff together to blow off some steam, are entertaining clients, or just having a ball for the sake of having fun, a spring event is a great way to start the year off right.

That said, with so much to consider, it can be a daunting task to pull off a successful and memorable event.
Worry not! We’ve compiled the top tips to help you make your event a hit, including catering ideas from the pros at Indulge Catering.
Let’s get into it.

#1 – Set Clear Objectives

Before you do anything else, absolutely make sure you’re taking the time to define the goals and objectives of your event.
For example, is the event for;

  1. Networking
  2. Team building
  3. Celebrating a company milestone
  4. Celebrating the success of a team
  5. Entertaining clients
  6. Recognising the top talent in your firm

Whatever goal you have, make sure it’s clear in your mind because it will literally dictate and guide every decision you make. Make the right decisions in this way, and you can ensure your event is as successful as possible.

#2 – Choose the Perfect Venue

Location, location, location!

Your chosen venue will set the tone for the event, so choose wisely.

You’re going to want to think of factors like the potential capacity, accessibility, and ambience.

Are your guests travelling a long way? If so, they’ll need parking or access to a hotel. Will they need feeding? Do they want a dance floor? Do you need a stage?
Whatever your event goals are and whatever it is you’re hosting, make sure the venue can accommodate your needs and can support your desired layout.
Also, don’t forget to check for available dates and any restrictions!

#3 – Create a Memorable Theme

You don’t need to develop some crazy theme like an under-the-sea dance or pirate wonderland. You can if you absolutely want to, but a creative theme, no matter how small, can ensure your event stands out from the crowd.

Ideally, you want to choose a theme that reflects your company culture and objectives and use it to guide decisions on decorations, activities, and even food choices.
A well-executed theme can turn a good event into an unforgettable one.
Some ideas include;

  1. Carnivals and fairs
  2. April showers
  3. Summer
  4. Easter
  5. Cherry blossom
  6. Suit-and-time
  7. Casual

All things fun and spring-like will work!

#4 – Plan Engaging Activities

Regardless of your event type, your guests are looking to be entertained, so engage them by planning a variety of activities that cater to different interests.
Offer team-building exercises, workshops, or guest speakers to provide value and encourage participation. Interactive experiences, such as photo booths or games, can also be a fun way to break the ice and create lasting memories.

If you have speakers, movies or viewings, or talks, make sure they’re interesting and reflect the needs of your guests!

#5 – Choose the Right Catering Partner

You can always define the success of an event by its food.

If you go to a wedding and the food is naff, is it a good wedding?
It sounds harsh, but the truth is that a delicious and well-presented menu can leave a lasting impression on your guests.
A poor menu will have the opposite effect.

That’s why it’s essential to choose a reliable and experienced catering partner like Indulge Catering. We offer a diverse selection of fresh, seasonal dishes that can be customised to fit your event’s theme and dietary preferences.

With all the food taken care of, you can guarantee many happy guests that won’t get hangry!
Catering Tip: Go Seasonal

When planning your menu, consider using seasonal ingredients. Not only will this result in fresh and flavoured dishes, but it also demonstrates your company’s commitment to sustainability and supporting local producers!

#6 – Promote Your Event Effectively

A well-planned event is nothing without attendees, so make sure you spread the word.
Make the most of multiple channels, such as social media, email invitations, and company newsletters, to reach your target audience.
Encourage employees to share the event with their networks to increase visibility and attendance. The more hype you can create around your event and the more excited people get, the better!

#7 – Don’t Forget the Details

And finally, it’s important to remember that sometimes, the little things make a big difference.
Pay attention to details such as seating arrangements, signage, and lighting. Make sure your event runs smoothly by creating a detailed schedule and assigning responsibilities to team members. And don’t forget to have a contingency plan in case of unforeseen circumstances.

Bonus Tip: Follow Up After the Event

Don’t let the momentum from your successful event fade away! Send follow-up emails to attendees, thanking them for their participation and soliciting feedback.
Share highlights, photos, or videos on social media to keep the conversation going and showcase your company’s culture. Use the insights gained from the event to plan future gatherings and continue building strong connections within your organisation.

Organising a successful corporate spring event doesn’t have to be an overwhelming task. By following these tips and partnering with a reputable caterer like Indulge Catering, you can create an unforgettable experience that will leave your guests talking for months to come.
So, start planning your spectacular corporate spring event today and watch your company’s morale and relationships flourish like the season itself.
And sort your catering out fast with Indulge Catering.
We take care of everything, so you don’t have to, satisfying your guests from start to finish with the food they’ll never forget.
We look forward to helping you create the perfect corporate spring event!